Usefulness of the Budgets file

The Budget file lets you define monthly targets and compare them with actual figures over the course of the year.

Fields

Origin

The default value is set in the Maintenance Configuration window. You can change it, for example to save budgets for future years.

The origin is made up of 6 digits, the first four for the year and the next two to designate the first month of the fiscal year. For example 2024 01: budget 2024 for a fiscal year starting in January 2024.

Kind

Two types of budget can be generated: the Normal budget, the "official" budget, and the Revised budget. The latter is a working budget, for internal use, which may be modified during operation. It can be created, for example, after a six-month accounting period.

Account No., Profit/Cost center

A budget can be drawn up in relation to an account, a profit/cost center, or both.

Budget tab

Budget values are entered in the left-hand column. In the middle column, the pop-up menu allows you to select the values to be compared with those in the budget. The right-hand column shows the percentage difference between the two columns of values.

Totalizer accounts

It is possible to enter a normal account or a totalising account in the Account no. field. In the case of a totalising account, the budget will be printed on the corresponding total line in the Income Statement. If lower-level accounts (nested under the totalising account) also have associated budgets, their amounts will also be shown, but not included in the totalisation of the higher levels. In other words, budgets on totalising accounts have priority over those on their sub-accounts.

Copy Button

Values in the Budget column can be entered manually or calculated from the right-hand column using the button provided. All you need to do is enter the percentage difference and specify the rounding (to the nearest 100 francs, for example). The control line allows you to check the result of the chosen rounding.

Distribute Button

It is also possible to fill in the Budget column by requesting a breakdown of an amount over a period, enabling quarterly or half-yearly budgets to be prepared. The amounts are distributed in the empty fields below the amount entered. It is preferable to distribute this amount rather than leave the fields empty, which makes it possible to show the proportions to be achieved during the year. In the case of rounding, decimals are carried forward to the last balance.

Graph tab

A graph can be displayed on screen, in the same way and with the same possibilities as in Accounts.