How do I record the reception of a supplier order ?

When goods are delivered by your supplier, you can record their receipt in the Receptions file, accessible via the Acquisitions menu.

To enter a receipt, call the Action>New command or click on the New button. A dialog is displayed in which you can enter the supplier code, a number or the date of the order. If the receipt follows an order, the program retrieves the data from the order to fill in the fields of the receipt.

The main fields for entering a reception are as follows:

• Number: assigned automatically by the program
• Delivery date: usually the current date
• Order returns: if you check this box and decide to return items (for example in case of a defect), the program will automatically generate an order form in order to follow up the replacement if necessary.
• Customs office : name of the office concerned
• Customs receipt : number of the customs clearance
• Receipt date
• Carrier invoice: number of a possible carrier invoice.
• Item code: enter the code or the beginning of the short wording of the item. If the program finds several items, a selection window will appear. Once the desired item has been selected, complete with the quantities and modify the price, VAT code and the row total if necessary. Repeat the operation for each item to be mentioned in the creditor order.

At the bottom of the screen, you can enter remarks and a discount amount and if necessary modify the calculated total.

Validate the record to save it.