Disable a user account

When an employee leaves the company, it's a good idea to deactivate his or her software account for security reasons, to prevent unauthorized access. This is particularly important if your database is hosted in the cloud, since the employee could access it from outside the company perimeter.

To do this, log on to your database and identify yourself with the Administrator account. In user account management (accessible via the menu File>Maintenance, then Maintenance>Users), select and modify the user concerned, and remove the tick from the Active box.

Caution : if the employee knew the Administrator's password, change it as soon as possible and enter your e-mail address in his or her account to prevent a password leak via the Forgotten password? function.

If you are working with several data files (e.g. several Finance or Staff accounting periods), you will need to make these changes in each of the data files.