Error messages displayed when generating entries in the Preparation for Accounts file

Office Maker Business can export entries to your accounting software, saving you the hassle of double entry.

When generating entries in the Preparation for Accounts file, various errors may appear. Here is a list of these errors and the corrections to be made to resolve them.

If the programme finds invoices, credit notes, payments, transactions or VAT rates with missing data, it selects them from their respective files. All you need to do is display the file mentioned below to find the problematic records.

X debtors invoices related to debtor without account.
The selected invoices are linked to debtor (customer) addresses. Correct these address records and define an account in the Account Nr field on the Debtor tab.

X debtors invoices with items without account.

The selected invoices contain item lines. Check each line to see if the Sales Account field has been filled in and fill it in if necessary.
Please note that this field is filled in automatically if the Sales Account field on the Figures tab of the Items file has been filled in. To avoid this problem recurring the next time the item is sold, make sure you fill in the Sales Account field in the Items file. If a large number of items are affected, use the Apply action to modify several files at once.
Similarly, to modify a large number of incomplete item lines at once, find them by calling the Action>Linked Records>Statistics command from the invoice selection, then isolate the records whose Line Type is Item. Then call the Apply command to apply the desired account to them.

X debtors credit notes related to debtor without account.
The selected credit notes are linked to debtor (customer) addresses. Correct these address records and define an account in the Account Nr field on the Debtor tab.

X debtors credit notes with items without account.
See the solution provided for accounts receivable invoices with items without accounts.

X debtors payments with debtor without account.
The selected debtor payments are linked to debtor addresses (customers). Correct these address records and define an account in the Account Nr section on the Debtor tab.

X debtor payments without discount account.
Enter the discount account in the Preparation for Accounts Options section. If you wish to use an account other than the default account, edit the payment record to assign the desired account.

X debtors payments without account of increase.
Enter the information in the Preparation for Accounts Options under the Advances Account field. If you wish to use an account other than the default account, edit the payment record mentioned to assign the desired account.

X debtors payments without account.
Correct the selected debit payments and fill in the Account field. Take advantage of completing the Payment File Options by indicating the Default account number and the accounts for the different payment methods.

X creditor invoices linked to creditor without account.
The selected invoices are linked to creditor (supplier) addresses. Correct these address records and define an account in the Account Nr field on the Creditor tab.

X creditor invoices with items without account.
See the solution provided for accounts receivable invoices with items without accounts.

X Creditors credit notes linked to creditor without account.
The selected credit notes are linked to creditor (supplier) addresses. Correct these address records and define an account in the Account Nr field on the Creditor tab.

X creditors credit notes with items without account.
See the solution provided for accounts receivable invoices with items without accounts.

X creditors payments with creditor without account.
The selected creditor payments are linked to creditor (supplier) addresses. Correct these address records and define an account in the Account Nr field on the Creditor tab.

X creditors payments without account of discount/increase.
Correct the selected creditor payments and fill in the Account disc./incr. field. Also fill in the corresponding fields in the Preparation for Accounts Options.

X creditors payments without account.
See the solution for debit payments without an account.

X Movements without accounts defined in the options.
Correct the Stock Movement File Options and fill in the CP accounts. Also fill in the corresponding fields in the Preparation for Accounts Options.

^1 Movements without account or without counterpart.
Correct the stock movements and fill in the Account or Counterpart field. Also fill in the corresponding fields in the Preparation for Accounts Options.

^1 creditor invoices with VAT without account.
The selected supplier invoices contain one or more VAT rates. Correct the corresponding entries in the VAT Rates file and fill in the Purchases Account field.

X creditors credit notes with VAT without account.
The selected credit notes contain one or more VAT rates. Correct the corresponding entries in the VAT Rates file and fill in the Purchases Account field.

X VAT rates records without account or VAT code OM Finance.
Correct the selected VAT rates and fill in the Purchases account, Sales account, OM Finance purchase VAT account or OM Finance sales VAT code fields.

X debtor payments without advances account.
The selected debtor payments are linked to debtor addresses (customers). Correct these address records and define an account in the Advance Account field on the Debtor tab.

X creditors payments without advances account.
The selected creditor payments are linked to creditor addresses (customers). Correct these address records and define an account in the Advance Account field on the Creditor tab.

The rounding difference account is not defined in the Options of the Preparation for accounts.
In the Preparation for Accounts file Options, fill in the Rounding Differences Account field.