The Data menu commands in Staff - Knowledge Base Office Maker / BiblioMaker

The Data menu of the Staff software provides access to the various files (also called ‘tables’) of the database via the following commands:

Employees	This file contains a list of the company employees.
Variables	The Variables file contains all the salary types that have been entered as variables, for all the salaries of all the employees.
Salaries	This file contains the salary slips of the employees.
Preparation for Accounts	This file contains the entries intended for an accounting software such as Finance.
Salaries Grid	This display mode presents the data extracted from the pay slips in the form of a table, with one line per employee.
Settlements	Settlements correspond to printed documents that can only be produced after various calculations have been made on the basis of existing data.
Salary Types	Salary types are the basic building blocks of Office Maker Staff. The purpose of a salary type is to calculate a value, which may depend on another salary type, while using constants, ceilings, values from employee record fields, tables, etc.
Sets	The correct calculation of a salary usually involves a combination of several dozen salary types. To facilitate the definition of an employee’s pay package, the program offers pre-defined Salary Type Sets.
Bundle Lines	This file contains all the bundle lines of all employees. It allows you to process one or more salary types for a group of employees while, in each employee’s record you can only access the salary types of that employee. This command is available only in Staff PRO.
Salary Lines	This file contains all the lines of all the Salary slips that have been calculated by the program for all employees. It allows you to produce statistics on one or more salary types from a set of salary slips. This command is available only in Staff PRO.
Tables	A table allows you to define a value limited by a range of two other values. It is used in the salary calculation formulas for Salary Types when a rate cannot be determined until the pay slip is calculated because it depends on another amount.
Banks	This file contains information on the banks to which employees may be affiliated.
Institutions	This file is used to reference the contact details of the various stakeholders involved in the ELM (swissdec) standard for the processing of salary data.
Transfer Centers	The Transfer Centre allows you to designate the bank from which you make salary payments.
Chart of Accounts	This file contains the list of accounts used by the accounting entries.
Profit-Cost Centers	If you use an analytical accounting programme, the structure of the Profit-Cost Centers must be reproduced in this file. This command is available only in Staff PRO.
Post codes	This file contains the post codes entered in the employees records.
Glossary	The Glossary is a list of terms or expressions that you need to enter most often in the course of your work. It speeds up and harmonises data entry.