Numbering of documents

When you create a document (debtor invoice, offer, delivery note...), the program automatically assigns it a number. Here is how this numbering works:

The creation of invoices is done in sequential order according to the counter present under the menu Action>Options of the Debtor invoices file.

This is a number proposal, the user can at any time indicate another number in the invoice or an unused number in the series. In this case, the software will check to make sure that there is not already a validated invoice file with this number.

When canceling several windows proposing the entry of invoices, the software has "reserved" a number for each of them in sequential order and the counter will be reset to the initial numbering only if the cancellation is made in descending order from several items.

Any other premature cancellation of an invoice proposal window that is not done in this order will not reset the counter to its original position.

Also for security reasons, our software will not re-assign an old invoice number if the invoice has been deleted, for the simple reason that if this invoice was actually sent to the customer, even though the customer may assure you that it was destroyed, you could end up with a new invoice with the same number assigned to a different customer.

If you still want to use a missing number for a new invoice, you can of course enter it manually with full knowledge.